Wedding Table Plan Advice

From seating family members that don’t see eye to eye, seating your top table to when to print in case anyone drops out, we have found the Wedding Table Plan one of the more frustrating areas of planning their wedding for our customers.

We have therefore put together some advice which we hope may go some way to help in this…

  1. Start thinking about where people may sit early, don’t leave this until the week before. We can always do the bulk of the work but hold off printing until just before your special day if you feel things may change.
  2. Table numbers can suggest some guests are more important than others so think about table names instead or who will be sat at which number.
  3. Decide on table shapes and numbers. This may be largely governed by your venue and will traditionally be 10 guests around a round tale with one long top table.
  4. If you are having a top table think about where you may seat these peoples partners.
  5. You don’t have to have a top table, it’s your day but if you do traditionally you would have head table with your wedding party (and their dates, if you’ve got the room!) Or you could have a sweetheart table with just the couple who are married and have your wedding party each host a table. The hierarchy should be wedding couple, parents, wedding party.
  6. Remember that one partner may be taking the others surname once married, ensure you use the correct surname on the table plan/ place card.
  7. If you have divorced parents of course, things can get tricky (or other more complex family circumstances). If things are tense between certain key individuals, consider having two tables that are equally as close to the head table, and then put one at each table. That way, no one feels uncomfortable or left out.
  8. Group guests by how you know them, you can also consider your guests’ age, interests, and backgrounds. Try to make everyone feel comfortable by offering a mix of familiar and new faces at each table. And, of course, be tactful: Absolutely avoid seating people together who have a history they wish they could forget.
  9. Consider having a kids table but also remember some children would prefer to be sat with their parents and would be anxious alone.
  10. Make or order a table plan that is large enough for your guests to see. If you have 20 guests then small may be fine but if you have 150 guests think large or possibly have two, especially if there is more than one entrance to the room where they will be sat.
  11. Think about having your tables on your plan reflect the layout on your day, this will make it easier for your guests to fine their seat.
  12. Remember that there may be last minute changes, if you feel this may happen ask us to hold off printing until closer to the date.
  13. You don’t need to have place cards if you are designating your guests a table and not a seat however if you do think about putting their menu choice on the back of the place card or adding a list of the tables choices to the table in case guests forget what they ordered.
  14. Consider who may want to be further away from or closer to the noise or access to toilets- elderly guests or families with young children. Guests who will be dancing all night could be sat near the band or the DJ, so they have easy access to the dance floor.
  15. Lastly, don’t overthink it. You can go round in circles, try not to.

Top Table

There are many different ways to organize a wedding top table, but traditionally:

  • The groom sits to the right of the bride.
  • Places alternate male-female
  • Partners of the Best man and Chief bridesmaid sit at other tables.
Traditional Wedding Top Table Layout